May 15, 2023

How to Write a Personal Injury Demand Letter

Settlement demand letters are the starting point in negotiations for personal injury cases. They provide an invaluable service by helping resolve what could otherwise be a complex and challenging process. 

After any incident or accident, the affected individual or their lawyer may draft and submit a settlement demand letter to the liable party's insurance provider. The insurance firm will then review this letter and issue its response.

Car accidents, slips and falls, and dog bites are the most common causes of personal injury claims. Consequently, the liable party's insurance company will usually take care of any claims the injured person makes.

First Reach Out to Your Personal Injury Lawyer

If you find yourself in a complicated situation due to an injury and need help, hiring an experienced personal injury lawyer is essential. Such cases involve medical malpractice, injuries to minors, or multiple entities with some form of fault.

After dealing with minor injuries, you may wish to handle your personal injury claim without assistance from a professional. All you have to do is directly communicate with the liable party's insurance company

Sadly, insurance companies want to resolve claims for the lowest amount possible, which often is unfair to injured victims. Taking on an injury claim can be daunting, and you may need to learn how much you are entitled to. This is why it’s better to contact an experienced personal injury lawyer specializing in insurance claims rather than going it alone. They can ensure you get fair and appropriate compensation for your situation.

A crucial step in settling an injury claim is the negotiation process. As part of the settlement process, writing a formal demand letter to the insurance company will help you to receive the financial compensation you deserve. 

Our law firm can provide comprehensive assistance in creating a professional, effective demand packet for you. We ensure the documents meet the necessary standards and include all the proper formalities for pursuing financial compensation for an injury claim.

Preparing a Strong Demand Letter

An Attorney Represents Your Interests

As you progress through filing an injury claim, sending a demand letter to complete the settlement is an essential next step. Crafting an effective demand letter and providing the relevant documents are crucial for accurately assessing the claim. These documents help create a comprehensive packet for the successful negotiation of damages.

Crafting a demand letter requires two critical steps: working out the worth of your claim and ensuring that you have all the evidence to back it up. You can give yourself the best shot at building a solid case by ticking these boxes.

Supporting evidence for your claim could include the following:

  • Police report (or incident reports)
  • Witness statements
  • Photographs
  • Medical bills and medical records
  • Authentication of loss of wages

Guarantee the safe delivery of your mail by using certified mail with a return receipt request. To make communication and data handling with insurance adjusters easier, have a copy of all relevant paperwork. A hard copy of critical documents can be very useful when quickly sourcing data. It also helps foster clear communication and understanding since both parties can access the same information.

It is essential to have a claim file as it will provide an organized record of all the critical documents in connection with your injury - such as demand packet, registered mail receipt, etc. This will help ensure that everything gets noticed, and you can find everything quickly if necessary.

Components of a Personal Injury Formal Demand Letter

Crafting a well-structured demand letter is critical when approaching an insurer for compensation. The letter should include your identity, all the specifics of the injury and any damage that occurred, identify who should pay for it, and contain the compensation you seek. This ensures clarity around all relevant details for the recipient.

The following is a detailed description of the components of a personal injury formal demand letter:

Heading: The heading of a letter is significant, as it contains all the necessary details about the insured, claim, and purpose of writing. It provides an efficient summary of who you are at a glance.

Presentation of Facts: Begin the letter by addressing the recipient, then present all relevant information and facts about your injury in a clear, understandable, and organized manner. Make sure to provide only essential information to make it easy to read. To clearly understand what led to the incident, start by briefly describing the events that preceded it. Then, chronologically explain how everything happened in as much detail as possible to help clarify the matter.

The aim is to avoid unnecessary errors or discrepancies, so it is advised to be as clear as possible when lodging an insurance claim

When referencing time, general terms and phrases should be used instead of specifics to ensure everyone is on the same page. 

Words like 'around' and 'about' should be used to provide clarity. Being vague on such matters can help protect you and your interests during the claims process. For example, if you were in a car accident, and the police report states "Monday at 12:21 pm," it's wise to write "Monday around 12 pm" so the insurance company cannot deny your claim due to a time discrepancy.

Keeping records of everything related to the accident and your recovery is vital if you seek compensation. This includes having well-detailed notes regarding both aspects, as they will be highly beneficial during the filing process.

Description of Damages: Once you finish with the introductory part of your injury claim letter, you must mention the losses incurred. This consists of special and general damages, where special damages are related to tangible costs, and general damages account for intangible losses.

In the description of damages section, include every step taken and the cost incurred during the recovery process so that the adjuster clearly understands your losses. Describe the intensity of your pain and distress in detail. Verifiable hard costs include medical expenses, wage losses, and prescriptions.

General damages such as emotional distress or psychological suffering are hard to value monetarily. So be clear and use straightforward language when describing them in a demand letter. It is important to stress the anguish and distress your intangible losses have caused you.

The damages portion of your legal argument should reflect the impact of any losses on you and your life, including missed special events with your family or friends, lost business opportunities, or other important occasions.

When conveying the full extent of your losses to the adjuster, include a comprehensive list of all tangible and intangible damages. Additionally, stress to them that:

  • These injuries and their repercussions were beyond your control, and you certainly had no say in their occurrence.
  • The repercussions of the accident have had a profound emotional impact on your family life, as manifested in strained relationships with your spouse and kids.
  • You wanted to return to your daily activities and avoid weeks of being confined in a bed or at home. You did not want to go through missing work and experiencing prolonged pain.

Liability: Never assume the insured is liable for an incident, even if it appears to be clear between you and the adjuster. It is important to double-check all information before making any decisions about liability, as proof of negligence can help ensure that liabilities are met.

Compensation: Crafting a successful demand letter requires including all relevant financial details. You must ensure that all your special and general damages are accurately stated and that your requested amount is reasonable.

Closing: To conclude the letter, express your gratitude for the adjuster's attention and specify a time frame within which you expect their response.

Managing the Response to Your Demand Letter

When you submit your demand letter to the insurance adjuster, they will likely reply in some form—a call or a written response. Navigating the insurance industry can be a daunting task, especially for those with no prior experience. An adjustor's answer is contingent on their adeptness in negotiation and could range from a full acceptance of your claims to partial or complete rejection.

Taking the proper steps and being solid and convincing when negotiating with insurance companies is critical to guarantee you obtain your due compensation. Having a knowledgeable personal injury lawyer by your side during this process can be incredibly helpful in achieving success.

The insurance company will usually not accept your initial offer and will provide a much lower amount. You can then offer a slightly smaller counter-proposal and continue negotiations until you find a mutually satisfactory number. After several rounds of talks, you'll eventually reach a compromise settlement.

Getting Help From an Attorney

Meet our attorneys

Negotiations can often become tough, and deciding how much you should compromise is difficult. In such cases, it's good to remember that help is always available through an excellent personal injury lawyer.

Consulting with a personal injury lawyer is advisable throughout the negotiation process and can often be free of charge. A qualified law firm like Rose Sanders Law Firm, PLLC, can work to ensure that you receive the proper settlement amount. We are committed to protecting the rights of injured Texans and ensuring they get the reimbursement to help them recover and return to their daily lives.

Stay alert and concentrate during talks regarding claims to get what you deserve. Everyone is entitled to reasonable compensation should any damage be caused in an accident. No one should bear the financial burden of an injury on their own. Equitable compensation for medical expenses, lost wages, or other economic losses can make a real difference. It is a matter of justice, fairness, and equity. Consulting with a top-notch lawyer can help you pursue a reasonable settlement and obtain the compensation you deserve. Don't settle for anything less. Contact us for a free consultation.

Rose Sanders Law Firm

Houston Location

1 Greenway Plaza, Suite 100
Houston, TX
(713) 820-6604

Dallas Location

3232 McKinney Avenue
Dallas, TX
(713) 820-6604

McAllen/Hidalgo County Location

3232 McKinney Avenue
Dallas, TX
(713) 820-6604

rose-sanders law

Houston Office

Rose Sanders Law Firm, PLLC
1 Greenway Plaza
Suite 100
Houston, TX 77046
Maps & Directions
View Houston Office

Dallas Office

Rose Sanders Law Firm, PLLC
3232 McKinney Avenue
Dallas, TX 75204
Maps & Directions
View Dallas Office

McAllen Office

Rose Sanders Law Firm, PLLC
813 N. Main Street
Suite 701
McAllen, TX 78501
(956) 877 2454
Maps & Directions
View McAllen Office

El Paso Office

Rose Sanders Law Firm, PLLC
221 N. Kansas St
Suite 700
El Paso, TX 79901
Maps & Directions
View El Paso Office

Find Out How Rose Sanders Law Can Help You

1 Greenway Plaza 
Suite 100 Houston, TX 77046
(713) 221-3773